Finance and Payroll Administrator

The Company:

Recruitment Ventures offer an established suite of recruitment agencies, each providing specialist expertise within their associated industries. Our specialist approach enhances our clients experience, delivering an unrivalled service whilst raising the standards within the recruitment industry.

We offer our team members a brand-new office working environment, located in Dyce with easy access to the bypass and local transportation. Most importantly, we have fantastic team members for you to work alongside supporting and assisting you as a Finance and Payroll administrator.

The Role:

As a Finance & Payroll Administrator, on a Maternity Contract, you will be responsible for all aspects of pay-processing on a weekly and monthly basis. You will be the first port of call for both clients and contractors regarding multiple timesheets and wages, ensuring a high level of service is maintained at all times.

Responsibilities:

• Develop a good understanding of our current clients, their industry, what they do, specific requirements for candidates and environment.
• Be an expert in the different pay methods available to contractors and how each is administered, ensuring complete clarity with both candidates and clients.
• Work with our payroll provider and umbrella company, submitting accurate information on a weekly basis including number of hours, day/hourly rates, expenses and accrued holiday payments.
• Deal with all client queries regarding timesheets, expenses and rates professionally and with understanding ensuring no query is left unresolved.
• Raise purchase orders efficiently and accurately within the weekly timescales.
• Send out Start of Work emails to new candidates including employment contracts, Right to Work documentation and payroll details. Ensure these are returned prior to starting work and are in accordance with ISO 9001.
• Assist with the quarterly HMRC Intermediary Report within the government-set deadlines ensuring accurate information is inputted.
• Understand and communicate up-to-date legislation ensuring the team are complying to current guidelines eg. IR35, GDPR.
• Adopt and fully integrate recruitment software and IMS procedures into your working practice.
• Raise sales invoices to clients diligently and quickly with a Right first time attitude.
• Support in-house accountancy practices, including month-end and aged debtor reports.
• Format candidate CVs ready for recruiters to send to clients and post job adverts on job boards and social media.
• Organise logistics for candidates as/when requested by the client; booking accommodation and arrange travel.
• Work in accordance with QMS requirements and actively promote continuous improvement.