Facilities Administrator

Job Title: Facilities Administrator The Role We are looking for a Facilities Management Assistant to support the site team in delivering an efficient and compliant facilities management service. This role involves working with in-house staff, suppliers, and consultants to oversee both hard and soft services. Responsibilities ● Financial responsibilities - raising POs, invoicing, and assisting with budgets. ● Monthly reporting and updating data statistics. ● Deliver exceptional customer service to both internal and external stakeholders. ● Maintain regular and effective communication with clients and occupiers. ● Collaborate with internal teams in property management, support functions, and the wider business. ● Oversee works, audit processes, and inspect supplier-provided services. ● Support managers in measuring and reporting supplier performance against agreed SLAs. ● Procure goods and services for the estate, ensuring compliance with procedures and policies. ● Assist in the preparation of management reports and attend relevant meetings. ● Conduct regular building inspections, generate reports, and ensure follow-up actions are completed. ● Work alongside the Corporate Facilities & Health & Safety Manager to oversee local environmental initiatives, ensuring compliance with statutory obligations and maintaining industry standards such as ISO14001. ● Ensure security and emergency procedures are consistently followed and play an active role in emergency situations. ● Perform administrative tasks, including the use of relevant systems. Person Specification Qualifications & Key Skills ● GCSE level education (or equivalent), including English and Mathematics. ● Completion of a Managing Safely course accredited by IOSH. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business