Office Administrator

Document Control Assistant

• Create, update, and maintain electronic and physical document repositories for engineering documents on each project.
• Assign document identification numbers and assist the engineering team with version control.
• Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.
• Facilitate document retrieval requests from authorised personnel.
• Ensure documents are distributed to relevant individuals or departments in a timely manner.
• Monitor document access and ensure proper security measures are in place.
• Perform regular audits of documents to ensure accuracy and compliance with established procedures.
• Identify and report any discrepancies or non-compliance issues to management.
• Maintain an organised filing system for both physical and electronic documents.
• Ensure documents are archived and disposed of in accordance with retention policies.
• Collaborate with various departments to establish document control best practices.
• Provide training and guidance to staff on document management procedures.
• Assist in the preparation and formatting of documents as needed.
• Ensure documents meet internal and industry-specific standards.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

• Bachelor Degree and 10 years of applicable experience Required or
• Applicable years of experience may be substituted for degree requirement.
• Previous document management experience preferred.
• Candidates should possess independent problem solving and analysis skills.
• Ability to interface with clients and vendors.
• High attention to detail, accuracy, and quality required.
• Proficient in Microsoft Office including Word, Excel, and Access.