Accounts Assistant

Reporting to the Finance Director, this is a wonderful opportunity to join a profitable SME in Leamington Spa.

• Benefits - Salary GBP28 -GBP32K depending on experience.
• 25 days holiday plus bank holidays.
• Company Pension
• Medical insurance after qualifying period.
• Profit related bonus after qualifying period.

Hours - Mon-Fri 9.00-17.00 with a 30 minute lunch break. 25 days holiday plus bank holidays. The position is office based.

Duties, to include the following, all with the same priority and importance.

• To familiarise self with all aspects of the finance department and company procedures ensuring that these are followed.
• To support the Finance Director in the day to day running of the Finance Office and to manage in her absence.
• Familiarisation with Xero accounts.
• Coding and data input of purchase and sales invoices in Sage/Xero and subsequent filing.
• Set up supplier s payments via BACS on the Nat West bank software.
• Process credit card transaction on TYL software.
• Recording and data input of Petty Cash transactions on spreadsheet and Sage.
• Recording and data input of Credit card transactions on spreadsheet and Sage.
• Manage debtors by building strong working relationships to ensure effective and timely collection of debts by ensuring clients pay within their agreed payment terms.
• Credit Control maintaining contact with clients to ensure invoices are clear for payment.
• Update spreadsheets of money due in giving a weekly/monthly forecast.
• Assist Finance Director with producing annual Budgets and cash flow forecasts.
• Dealing with new accounts ensuring credit references are obtained.
• Negotiating repayment plans and an agreed credit limit with the Finance Director and/or Credit Insurance Company.
• Resolving account queries internally and externally to a satisfactory conclusion.
• Posting and allocating daily receipts to Sage/ Xero and monthly sales sheet also, raising an invoice if paid on application.
• Establishing and applying for retention release on practical completion and again on receiving making good defects completion from client.
• Liaising with the Finance Director producing Final Account statements.
• Assist Finance Director with recording and maintaining prepayments, accruals, depreciation,
• payroll, deferred income and other journals relating to the management accounts.
• Assist the Finance Director in producing monthly/quarterly Management Accounts for Board meetings.
• Work with Contracts department and Finance Director to produce reports relating to cost analysis.
• Promote a professional image when communicating with clients and suppliers.
• Demonstrate a high standard of accuracy and attention to detail and in the interest of the company.
• Carry out all reasonable administrative duties related to the Finance Department including filing and archiving.
• Carry out all reasonable requests by your peers to support company objectives.
• Share within the office the answering of the telephone.

Personal qualities:

• Smart and professional appearance.
• Highly motivated, enthusiastic and attention to detail.
• Analytical with a good understanding and enjoyment of Maths.
• Good time management skills.
• Ability to prioritise work and manage a number of tasks concurrently.
• Good communication skills both written and verbal.
• Adept at using Microsoft word and Excel packages.
• Ability to work on own initiative but understand level of responsibility within a team.
• Can do attitude.
• Experience of Xero is highly preferable although training can be given.

Qualifications:

• GCSE English, Maths to grade C and above.
• Previous accounts experience preferable.
• Previous Construction Industry experience preferable.

INDL