Business Support Administrator

Our client is one of Scotland's longest established architectural Practices. Currently looking for a Business Support Administrator to join their well established team based in their new offices in Stirling. Reports To: Business Support Manager Purpose of Role: To provide secretarial/administrative support to the Business Support Manager. Administrative Support Duties • Daily input into our financial platform NetSuite e.g creating projects and Purchase Orders etc (full training will be given at the onset) • Daily input into our project management system Union Square by creating and publishing  documents as well as updating records (full training will be given at the onset) • Assist the Business Support Manager with credit control • Assist the Business Support Manager with the induction programme for all new employees • Arrange workstation assessments, ensuring staff have the necessary equipment • Order/ set up new hardware • Organise meetings, including preparing agendas, taking minutes and distributing relevant documents. • Monitor mailboxes and correspondence, including drafting and managing responses co-ordinating with colleagues as required. • Maintain and update all office records, files and databases. • Facilitate staff learning and development by sourcing and scheduling relevant training courses and updating training records. • Distribute updated Health and Safety information to all staff • Assist receptionist in answering/ transferring calls and taking messages • Assist receptionist in receiving clients/visitors and tea/coffee making • Assist receptionist with any general administration such as filing, preparing drawings, photocopying, filing etc Technical Support Duties • Scanning Consents and filing them electronically • Assisting with document uploads to various electronic filing platforms • Assisting with lodging Planning and Warrant applications Required Skills • Experience providing administrative support in a fast-paced environment • Demonstrable interpersonal skills with the ability to communicate with staff, clients, visitors etc at all levels • Highly organised and proactive and able to work with minimum supervision • Demonstrable ability to work as part of a team • Excellent written communication skills and attention to detail • Proficient with the MS Office suite with a thorough basic understanding of Excel