Document Controller

VVB are hiring for a Document Controller

Are you a Document Controller looking for a new opportunity?

Who are we?

VVB delivers sustainable mechanical, electrical and telecommunication engineering solutions with expertise and long-standing experience across Rail, Fire, Highways, Power, and Tunnels. We combine robust processes with specialist agility and are end results driven in everything we do. Our approach to projects always takes into account the best interests of our clients, our people, and our environment. VVB Website - (url removed).

About the Job Opportunity

At VVB we are currently recruiting for a Document Controller to provide document control and administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution and issue of all Project Documentation.

Key Responsibilities

• Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
• Uploading / Downloading project documents to client Document Control System.
• Uploading / Downloading documents to Asite VVB Document Control Management portal.
• Maintaining Document Control register, TQ and RFI register.
• Recording, checking and tracking all incoming and outgoing project documents.
• Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
• Placing requisitions on SAP
• Reconcile Delivery Notes with purchase orders
• Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
• Single point for all Timesheet, time and attendance related queries
• Regular updating of time and attendance using information from timesheet provided.
• Updating Staff Register, Training Matrix etc.
• Monitoring of Site Stationery.
• Photocopying, scanning, encapsulating documents.
• Monitor Site Holidays/Absence records and liaison with HR department
• Updating & maintaining records of staff holidays, sickness and absence and other project records.
• Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
• Filing and archiving various paperwork
• Typing (Letters, memos, e-mails, meeting minutes and reports etc.)
• Providing full secretarial and administrative support to Project Team

What we are looking for

• Have an experience in Document Control and different DMS (Document Management System)
• Desire and commitment to work within the construction environment.

What we offer

• Competitive salaries and yearly appraisals
• Travel expenses to locations outside of your contracted location
• Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools
• 3 x Life Assurance covered under the VVB Group Life Assurance scheme
• Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP, plus health assessment
• Pension Scheme (4% ER and 5% EE)
• 25 days holiday + bank holidays
• Training and Development Opportunities

VVB values the benefits of a diverse workforce and is committed to treating all prospective and current employees with dignity regardless of age, disability, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion, or belief, sex, or sexual orientation. All employees must demonstrate commitment and enthusiasm in promoting the principles of equality in employment and service delivery.

Does VVB sound like a company you would like to work for? Click apply and complete our application form.

NO EMPLOYMENT AGENCIES.