Executive Assistant

Description Executive Assistant – Maternity Cover - 12 month FTC * Location: Office-based, Poole, Dorset * Salary: £38,000 - £42,000 per annum (negotiable) * Hours: Monday – Friday, 8:00AM – 5:00PM Are you a highly organised and proactive Executive Assistant looking for an exciting challenge? Do you thrive in a fast-paced, commercial environment, managing senior stakeholders and keeping everything running seamlessly? If so, this could be the perfect opportunity for you! The Role: This is a maternity cover position, supporting a Senior Partner and Sales Director as well as other team members. You will play a key role in ensuring smooth operations at the highest level of the organisation. You’ll be responsible for managing schedules, communications, projects, and stakeholder relationships, acting as a trusted confidant and problem-solver. Key responsibilities include: * Diary & Travel Management: Scheduling meetings, coordinating national and international travel, and optimising logistics for efficiency. * Communication & Correspondence: Managing emails, calls, and confidential information, responding on behalf of executives when needed. * Meeting & Event Support: Preparing agendas, presentations, and reports, taking minutes, and tracking action points. * Project & Business Support: Assisting with special projects, stakeholder relations, and business development initiatives for the Cruise Division. * Stakeholder & Relationship Management: Acting as a key liaison between executives, clients, and internal teams to ensure smooth collaboration. * Expense & Document Management: Handling expense tracking, document preparation, and process optimisation. Requirements What We’re Looking For: * Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator in a fast-paced environment. * Strong organisational and time-management skills, with the ability to prioritise multiple deadlines. * A commercial mindset with the confidence to manage upwards and keep senior leaders focused. * Excellent verbal and written communication skills, with the ability to engage at all levels. * High attention to detail, integrity, and discretion when handling sensitive information. * Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other business tools. * A proactive, problem-solving attitude with the ability to anticipate needs and take initiative. Why Join? This is a fantastic opportunity to take on a pivotal role at the heart of a thriving business. You’ll work closely with senior leadership, gain exposure to high-level decision-making, and play a key role in driving operational efficiency. If you are a motivated, resourceful, and highly organised EA ready for your next challenge, we’d love to hear from you