Office Coordinator

We're seeking an enthusiastic and highly organised Office Coordinator to provide comprehensive support within a London-based charity. The successful candidate will ensure smooth operations, manage administrative tasks, and facilitate effective communication across the team.

Client Details

Our client is a small Not for Profit organisation with a strong presence in the medical field. With a focus on collaboration and research, they are committed to improving the overall quality of life for those they support.

Description

Key responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Act as the face of the office, greeting visitors, and assuring the space is kept clean and organised.
• Manage agendas, appointments and meetings for upper management.
• Manage phone calls and correspondence, including emails and post.
• Assist colleagues whenever necessary and support with administrative tasks.
• Line manage the Office Administrator
• Create and update records and databases with personnel, financial and other data.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations or proposals as assigned.
• Support budgeting and bookkeeping procedures.

Profile

A successful Office Coordinator should have:

• Direct experience in a Charity in a similar role.
• A strong background in administrative work.
• Understanding of Health & Safety and Fire Safety procedures.
• Excellent organisational and coordination skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office and office management software.
• A keen eye for detail and problem-solving skills.

Job Offer

• An hourly rate of 21ph to 23ph
• Hybrid working model
• Temporary role with potential for long-term engagement.
• Opportunity to work within a supportive and professional environment.
• Chance to be part of a fast-growing charity gaining increasing exposure.

We encourage all interested candidates with Charity experience to apply and join our dedicated team in providing exceptional business services.