Finance Assistant (Debtors)

Job Title: Finance Assistant (Debtors)
Reports to: Financial Accountant

Role Overview
We are looking for a Finance Assistant (Debtors) to support the Financial Accountant in managing the sales ledger. This role involves processing invoices, ensuring accurate billing, and maintaining effective payment practices, all in line with the organisation's values and goals.

Key Responsibilities

Sales Ledger Management:

• Create and manage customer accounts in the finance system.

• Process invoices accurately to maximise income.

• Resolve billing queries promptly.

Debtor Reconciliation and Reporting:

• Reconcile debtor accounts and control accounts.

• Post cash receipts and pursue outstanding debts in line with policies.

• Generate debtor reports to aid cash flow forecasting.

Invoicing and Credit Notes:

• Issue sales invoices and credit notes on time.

• Handle manual invoicing and credit processes as needed.

Cash Collection and Allocation:

• Contact customers via phone, email, and letters to collect payments.

• Process and allocate receipts accurately, reconciling unallocated cash.

Year-End and Audit Support:

• Prepare audit-standard working papers for statutory accounts.

• Support the year-end process and liaise with auditors.

Other Duties:

• Maintain financial controls and assist with reporting.

• Provide cover for the Financial Accounting Team as required.

• Undertake ad-hoc projects and other related tasks.

Skills, Knowledge, and Attributes

• Quick learner with adaptability in a dynamic environment.

• Team player, contributing to a collaborative workplace culture.

• Strong commitment to high-quality service and attention to detail.

• Excellent communication skills with colleagues and clients.

• Competent in handling financial data and proficient in Excel.

• Proactive in identifying and implementing improvements.

General Responsibilities

• Build and maintain professional relationships with internal and external stakeholders.

• Promote best practices and uphold financial policies.

• Ensure compliance with health and safety, equality, and organisational standards.

• Demonstrate continuous professional development and encourage others to do the same.

• Contribute to delivering quality services and adhere to organisational frameworks.