Office and Facilities Manager

OFFICE AND FACILITIES MANAGER

We have a great opportunity for an Office and Facilities Manager to join a highly successful Operations team based in Long Hanborough, Oxfordshire

-Part-time, 3 days a week with a flexible working pattern (mat cover)

- Based in Long Hanborough, Witney

- Salary up to 32K FTE (DOE)

Job Overview

The Office and Facilities Manager will take accountability and responsibility for the day to day running of the office and facilities functions within the business. These activities should support the smooth running of the business to assist us in the achievement of sales and profit targets with the provision of superior service in a high quality, timely, cost-effective and resource-efficient way.

Key Responsibilities

• Oversee day-to-day operations: Efficiently manage the daily functionalities of both the office and workshop environments, while continuously improving operational processes across both sites.
• Stakeholder relationship management: Establish and maintain productive relationships with all third-party vendors, service providers and contractors involved in office and workshop maintenance.
• Office inventory management: Take responsibility for sourcing and ordering office equipment and kitchen supplies.
• Employee onboarding: Preparation for new starters including key fobs, welcome packs, induction planning and HSE awareness.
• Health and safety stewardship: Working with the external HSE parter, regularly review and update health and safety protocols to ensure compliance with local and national regulations.
• Training and development: Organise in-house training sessions related to operational procedures or health and safety protocols.
• Emergency preparedness: Maintain the emergency response plan, conducting regular drills to ensure staff preparedness in line with HSE requirements.
• Visitor reception: Oversee the welcoming of site visitors, ensure they are met with a professional and friendly environment.
• Event coordination: Plan and fulfill internal and external company events, from logistical preparation to on-the-day management.
• Executive liaison: Engage in regular meetings with executives and senior management to discuss operational updates, concerns and strategic initiatives.
• Miscellaneous activities: Organising the monthly bacon roll morning, quarterly pizza lunches for company updates, long service awards gifts, sorting groups for team building days, sorting flowers and cards for customers/staff, booking transport, flights, taxis, Christmas function and any other reasonable tasks that may be needed.

Desired Skills, Knowledge and Experience

• Previous experience in an office management or facilities management role is essential.
• Ability to work at pace, often multi-tasking and able to manage own workload and priorities as the business needs accordingly.
• Excellent interpersonal skills with experience of establishing strong working relationships with colleagues from different functions, levels and cultures.
• Exceptionally strong communication skills, both written and verbal
• Able to demonstrate exceptional organization skills with an extremely high attention to detail.
• Demonstrate an agile and logical mindset with a strong ability to think on your feet and problem solve when needed.
• Eager to learn and understand the business and its direction of travel and actively support the execution of such.
• Reliable and highly self-motivated with a positive attitude and drive to influence productive changes and continuous improvement at all business levels.
• Friendly, approachable and respectful to all colleagues and customers.
• Willingness to be hands-on if required.

Qualifications

• GCSEs; Level C or above in English Language and Mathematics
• First Aid at Work Trained. Our client is happy to renew this if needed.
• Previous Fire Marshal Experience or current certification.
• Business administration Qualifications
• Knowledge and understanding of the HSE Directive.
• Conversant in Microsoft Office products; Outlook, Word, Excel, PowerPoint etc.
• Knowledge and use of SAGE or similar integrated MRP systems would be desirable as an amount of interaction will be needed. Training will be provided.